Tampa Bay Snow Skiers and Boarders
Trip Application and Release

Trip Destination:

Trip Dates:

NEW TSA SECURITY REQUIREMENTS FOR AIRLINE TRAVEL

▪    Legibly PRINT all legal names EXACTLY as they appear on GOV'T Issued Photo ID. Name MUST match the ID that will be shown at airport. 
      A $20 CHARGE for any name changes!  Passports required for non-US trips!
▪    List PRIMARY PARTICIPANT (to receive correspondence and be responsible for all payments) on 1st line.
▪    A NEW form must be used for each participant who will be paying separately.
*=Required Items                                                                                                                                                                *=Required Items
*Legal Last Name
     (As it is on ID)		 *Legal First Name
      (As it is on ID)		 *Legal Middle Name or Initial (As it is on ID)

 Nickname for
Nametag

*Date of Birth
(mm/dd/yy)

 *Gender
F/M

*Primary Participant's Mailing Address:                                          In Case We Need to Contact You:
*Mailing Address:  

*Home Phone:
*City:

*State:

*Zip:

  

Cell Phone:
E-Mail Address:  

Work Phone:

In Case of an Emergency, Please Notify:
*Name:   *Phone:

Options   (If Applicable)
Lodging Unit Request: Rooming With?
Airline Preferred: Land Only? Single Only? Looking for Roommate?
Special Requests:
Any Birthdays or Anniversaries among your group on your ski trip? Tell us about them:

Other Important Information:  (TBSSB = TAMPA BAY SNOW SKIERS & BOARDERS)
 Membership: TBSSB membership dues for you and for all members in your group as listed above are included in the trip price.
 Transferring: Any participant as listed above transferring from one trip to another shall be considered as having cancelled the first trip and is subject to a $25 transfer fee (reduced cancellation fee) for administrative costs.  All transfers must be in writing AND submitted prior to the cancellation date as advertised in the official Club trip description for this trip.
 Roommates: It is the responsibility of all participants to assure “compatibility” prior to signing up. Trip leader will assist, but is not responsible for finding roommates.  Space is held for singles only if participant is willing to pay single rate if a roommate is not found.
 Insurance: TBSSB recommends travel insurance for all trips.  See www.insuremytrip.com for more info or do a search on the Web.
 Seats and Bedding: TBSSB will make every effort to accommodate requests for airline seating and condominium/hotel/lodge bedding configuration.  However, we cannot guarantee any particular seats or bedding arrangements, since we have no control over this.
 Changes: Participants making any changes in air reservations, lodging, or lift tickets AFTER the balance due date will incur a $25 fee.
 Ground Only: Ground-only participants will be responsible to arrange and bear the cost of ground transportation to & from the airport to the resort.  Space on Club buses can be used if available (your trip leader’s decision) and if participant is present when bus departs.
 Airlines: TBSSB is not responsible for airline schedule changes and/or change of airline.
 Frequent Flyer: TBSSB will submit your frequent flyer number to the airline, but ultimately you are responsible to make sure the airline has it in their system.
 Trip Prices: Participants are subject to all new fees or taxes imposed by either the government, airline, lodging or any agency involved.

All airlines, ground transportation & ski lodges are Non-Smoking.
Release of Liability and Hold Harmless Agreement:
I, as the Primary participant, and those participants (GENERAL MEMBERSHIP) who are listed by me on page one who are members of my group, do hereby appoint TAMPA BAY SNOW SKIERS And BOARDERS (“Club”), its officers and agents, as my/our agent to perform all acts and to enter into any and all contracts as may be deemed as desirable in connection with any ski trip or other club activity.  I/We understand that the Club acts only as a coordinator and accepts no responsibility for the services of any person, ski area, airline, motor coach, hotel, insurance company, ski rental company, mountain resort, or organization whatsoever rendering any of the services or accommodations being offered on any trip.  Ski trip and any other activity fees are based upon current tariffs and are subject to change without notice.  The Club accepts no responsibility in whole or in part for any delay, delayed departure or arrival, missed plane or other carrier connections, loss, damage or injury to person or property, mechanical defect or any failure of any nature, howsoever caused, or for any substitution of lodging or of common carrier, with or without notice, or for any additional expenses occasioned thereby.  I/We fully understand that the Club is a voluntary association run by volunteers who are not professionally trained in conducting ski trips or other activities.  By participating, I/we do not rely on the expertise of any director, officer, activity coordinator, or the agents of any of the foregoing.  I/We agree that I/we am/are solely responsible for my/our personal safety and conduct and I, as the Primary participant, am responsible for meeting all payment deadlines and obligations to Club, bank, and card issuers.  Should I/we miss departure, I understand that I may not be able to recover any part of my/our trip or activity payment.  I agree to indemnify and hold harmless the Club, its officers, and agents or contractors from any loss or cost for expense incurred by or attributable in any way with any ski trip or other activity.  I/We agree to abide by the Bylaws, rules, and regulations of the Club and the trip leader(s) in connection with any ski trip or other activity.
Cancellation Policy:

1.

 Cancellation by any participant (as listed on page one) prior to the cancellation date as specified/advertised in the TBSSB official trip description for this trip will result in a $50.00 cancellation fee (per person).  Cancellation after the cancellation date will result in a $125 [domestic trip (USA)] or $175 [non-domestic trip (non-USA)] fee (per person), OR the total cost of the trip as determined by the club.  Some trips have more restrictive cancellation provisions due to airline or lodging restrictions.   Any participant may obtain substitute participant to take his/her place, but the “Primary” participant shall be liable for the cancellation fee cited above and any charges incurred due to name changes.
2. All cancellations by participants must be in writing by the “Primary” participant to the designated Club trip leader for this trip.
3. All trip payments are due on the date specified on the official trip description.  If not received when specified, the “Primary” participant risks losing his/her place(s) on the trip and being treated as having cancelled.  (See your Trip Leader if you are in doubt as to when your trip payments are due.)
4. In the event a trip is cancelled by the Club due to poor skiing conditions, a lack of participation or for any reason beyond the control of the Club, Primary participant will receive a full refund of all paid monies.
NOTE: Prices on all trips may be subject to change due to unforeseen increases.  The Club and its agents have no control or responsibility over such increases.   The Primary participant will be responsible to pay for these increases should they occur.
PAYMENT: 3 Options: 1.) Personal Check; 2.) Credit Card (Visa, Master Card, or AMEX); or 3.) Cash (In Person Only)

             □    SUBMIT/MAIL THIS SIGNED TRIP APPLICATION With Full Deposit TO THE TRIP LEADER
                    (A Deposit or Full Payment must accompany this application; Deposit Amounts are: $250 per person for US trips or $350 per
                    person for non US trips.  No space is held until a Deposit or Full Payment is received.)

                □    MAKE CHECKS PAYABLE TO “TBSSB”  [Checks returned for Non-Sufficient Funds (NSF) will result in a $25 Returned Check Fee
                    for each check submitted toward payment.  Thereafter, payment will be submitted by Certified Check or Money Order.]

               □    FILL OUT CREDIT CARD AUTHORIZATION (Separate Form; LINK on Web site) & attach to this Form.  There is a 3% Convenience
                    FEE for use of a credit card.
I, by acknowledgement below, understand that I represent all members of my group (as listed on page one).  I acknowledge that a fee of $50.00 per person will be charged for all cancellations prior to the cancellation date, and that if I fail to cancel this reservation in writing before such date 12/03/11, I may be subject to additional charges as explained in the Cancellation Policy on this form.  I will pay the balance due and any optional costs by 12/03/11.

                                                        *Date of this Application: 

DISCLAIMER
Submitting this application DOES NOT guarantee acceptance for a trip. You should contact the Trip Leader for space availability.  Written confirmation from the Trip Leader that your application has been accepted, is the only instance your spaces on the trip are confirmed.

*

 I Have read the Release of Liability, Hold Harmless Agreement and Cancellation Policy above and, by clicking button at left, acknowledge and accept ALL OF THE PROVISIONS, CONDITIONS AND POLICIES SET FORTH ON THIS APPLICATION.
Note: Your application will not process without this acknowledgement

TAMPA BAY SNOW SKIERS IS A NOT-FOR PROFIT ORGANIZATION RUN BY VOLUNTEERS

We would like to invite and encourage you and your family to participate in the administration of the club.  Listed below are the areas of interest in which you could be of service to your club.  To become a participant, simply click the area of interest to you

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                    Copyright © 2010 Tampa Bay Snow Skiers and Boarders. All rights reserved.
                    Revised: 07/26/11